Executive Assistant

You’re one step ahead, preparing the executive for what matters most. As an executive assistant at Gallup, you’ll be the operational extension of a senior leader whose work moves quickly across clients, internal partners and global priorities. This is a highly visible partnership where you’ll protect executive time, keep key decisions moving and directly strengthen business outcomes. This role goes beyond calendar management. You’ll use judgment to read each situation, anticipate what’s next, follow up until answers land and equip your executive to make every interaction count. Proactive, accountable and comfortable with ambiguity? Apply today. What You’ll Do • Own the executive calendar: Align time with client, prospect and business priorities across competing demands, multiple time zones and shifting circumstances • Strengthen key relationships: Deliver a polished experience for clients, prospects, internal partners and other influential stakeholders while keeping context and momentum intact • Keep decisions moving: Track commitments, follow up respectfully and make sure important work never stalls • Prepare the executive to succeed: Research business, client and global context ahead of meetings and travel, and then build agendas, briefings and background materials • Coordinate complex logistics: Manage domestic and international travel, in-office meetings and executive hospitality with discretion and a high standard of service • Drive executive-level projects: Translate priorities into clear actions, coordinate people and resources, and carry work through completion • Support business development: Maintain accurate CRM records, produce polished proposals and presentations, and follow through on executive commitments • Exercise discretion: Handle confidential information with maturity and represent Gallup with professionalism Who We Want • Proactive integrators who anticipate needs, connect seemingly separate priorities and create structure from incomplete information before problems require executive intervention • Persistent partners who respectfully pursue answers, prompt action and maintain momentum while bringing warmth and flexibility to every interaction • Decisive thinkers who naturally discern the context behind requests, distinguish urgent from important and confidently adapt plans when business priorities shift • Intellectually curious advisers who stay informed on global issues and current events, anticipate the context surrounding high-level engagements, and equip executives with relevant insights and perspectives • Sophisticated relationship builders who adapt to different personalities, build credibility with senior leaders and external stakeholders, and exercise exceptional discretion in high-profile environments What You Need • At least four years of experience supporting senior executives in a complex, client-facing professional environment required • Demonstrated success managing complex executive calendars, competing priorities, projects and senior stakeholder relationships required • Strong written and verbal communication skills, with the proven ability to draft polished executive and client-facing correspondence required • Strong discretion, sound judgment and experience handling sensitive information required • Experience using CRM systems, Microsoft Outlook, Word, Excel, PowerPoint and Teams required • Experience using AI tools to increase productivity, synthesize information and support executive preparation preferred • Experience preparing executive briefing materials, supporting business-development activities, or coordinating high-level domestic and international engagements preferred • Experience supporting senior leaders in professional services, financial services, gover