Senior Administrative Assistant

Job Description Summary #LI-Hybrid This position will be located at East Hanover, NJ and will not have the ability to be located remotely. This position will require some travel as defined by the business (domestic and/ or international). The Senior Administrative Assistant provides senior-level executive support and operational partnership to enable executive effectiveness, disciplined prioritization, and high-quality execution in a fast-paced, matrixed environment.    This role serves as a trusted extension of the executive office, supporting senior leaders, leadership teams, and key internal and external stakeholders with exceptional judgment, discretion, organizational agility, and polished communication. The role is responsible for anticipating executive needs, managing complex and competing priorities with minimal direction, strengthening leadership team operating rhythms, and enabling digital, AI-enabled, and collaborative ways of working.   Job Description Key Responsibilities:      • Coordinate executive calendars, meetings, interviews, and leadership engagements, ensuring alignment with key business priorities.   • Manage complex domestic and international travel, including visas, conferences, and executive readiness requirements.   • Build and maintain strong relationships with senior internal and external stakeholders to facilitate collaboration and issue resolution.   • Leverage AI-enabled tools and digital workflows to enhance productivity, streamline processes, and improve information management.   • Draft, prioritize, and manage executive communications with discretion, confidentiality, and sound judgment.   • Oversee expense reporting, purchase orders, invoicing, R2P processes, and administrative controls to support efficient operations.   • Maintain and optimize digital systems, including SharePoint, OneDrive, filing structures, distribution lists, and business documentation.   • Plan and execute meetings, conferences, leadership events, visitor management, and related logistics to deliver a seamless stakeholder experience.   • Provide backup support for executive administration functions and serve as a trusted resource on policies, procedures, and organizational processes.   • Demonstrate operational excellence through accuracy, responsiveness, effective prioritization, and consistent delivery in a fast-paced executive environment.      Essential Requirements:    • Education: Associate’s degree, Bachelor’s degree, or equivalent experience • Minimum 5+ years of experience providing executive-level administrative support in complex, matrixed organizations. • Proven ability to build trusted relationships, influence stakeholders, and work effectively across all organizational levels. • Exceptional organization, prioritization, and time-management skills, with success in fast-paced, high-pressure environments. • Extensive experience managing executive calendars, travel, expenses, purchase orders, and related business operations. • Strong communication, professionalism, and executive presence when interacting with senior leaders and external stakeholders. • Highly proactive, adaptable, and self-directed, with sound judgment, attention to detail, and the ability to manage confidential information. • Advanced proficiency in MS365, SharePoint, Office applications, Concur, R2P, and AI-enabled productivity tools, with flexibility to provide executive coverage and operational support as needed.   Novartis Compensation Summary: The salary for this position is expected to range between $63,600 - $118,200 per year.    The final salary offered is determined based on factors like, but not limited to, relevant skills and experience, and upon joining Novartis will be reviewed periodically. Novartis may chang