Administrative Assistant III

Union: Non-Union New or Replacement Position : Replacement Site: Toronto Western Hospital Department: Toronto Western Administration Reports to: Clinical Director Hours: 37.5 hours per week Salary : $56,667 - $70,824  Shifts: Days Status: Permanent Full-Time  Closing Date: October 28, 2026 Position Summary Administrative Assistant III will provide high-level administrative and secretarial support to the Clinical Director overseeing Emergency Department (ED), General Internal Medicine (GIM), Infectious Diseases (ID), Medical Day Unit (MDU), Gastroenterology (GI), Dermatology (DERM), and Family and Community Medicine. This role requires sound judgment and a high degree of independence in carrying out the following responsibilities: Duties • Managing and coordinating complex calendars and schedules (both electronic and written) for assigned personnel • Utilizing advanced word processing tools to prepare and format complex documents and materials • Organizing, coordinating, and planning meetings and events • Providing direct and/or functional supervision to designated staff • Monitoring, analyzing, and reporting on departmental budgets • Ensuring the smooth and efficient operation of the office • Developing and maintaining organized systems for electronic and paper filing and information retrieval • Performing a variety of clerical and administrative support tasks • Carrying out other responsibilities aligned with the job classification, as assigned • Completion of Grade XII or recognized equivalent • Completion of a recognized medical office or business administration program at the diploma level • Four (4) years related administrative experience • Previous on-the-job computer/word-processing, database and spreadsheet software experience; solid experience in a Microsoft Office environment • Experience working in a health care environment, an asset • Excellent organizational and time management skills • Excellent interpersonal and customer service skills • Strong verbal and written communications skills • Comprehensive knowledge of health care, organizational/office practices, procedures and standards • Ability to produce high quality work in accordance with Hospital standards • Ability to maintain confidentiality • Ability to work well under pressure and use good judgment in assessing difficult situations • Knowledge of medical terminology, an asset • Preparing reports and presentation • Ensuring invoice payment and office account management Why join UHN? In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN. • Competitive offer packages • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/ ) • Close access to Transit and UHN shuttle service • A flexible work environment • Opportunities for development and promotions within a large organization • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.) Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration. All applications must be submitted before the posting close date. UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence