Administrative Assistant II

Union: Non-Union  Number of vacancies:  1  New or Replacement Position: Replacement   Site:  Toronto General Hospital Department:   Cardiovascular Surgery Reports to: Physician Salary Range:  $26.14 to $32.67 per hour  Hours: 37.5 hours per week  Shifts: Days Status: Permanent Full-Time Closing Date: November 4, 2026 Position Summary: The MEDICAL ADMINISTRATIVE ASSISTANT II exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide secretarial and clerical services, in support of the Division of Cardiovascular Surgery.  Duties: • Utilizing knowledge of medical terminology and moderately advanced functions to provide word processing/typing services to facilitate the production of moderately complex documents/materials for assigned personnel • Drawing upon knowledge of medical terminology and senior secretarial experience to provide efficient and effective reception responsibilities; organizing, modifying, and maintaining confidential electronic/paper filing/retrieval methods, systems and/or formats • Arranging small to mid-size formal and informal meetings/events • Performing moderately complex billing and budgetary functions for multiple cost centers; • Providing functional supervision and leadership to lower classified administrative positions • Ensuring efficient operation of the office, within scope of authority • Performing other related office support activities; performing cross-functional duties, as assigned or requested; performing other duties consistent with the job classification, as required • Completion of a recognized post-secondary medical office administration program at the diploma level or equivalent • Three (3) years related medical administrative support experience • Excellent organizational, time management, and prioritization skills • Excellent word-processing/typing skills • Excellent verbal and written communication skills • Excellent interpersonal and customer service skills • Excellent knowledge of medical terminology • Excellent knowledge of health care, organizational/office practices, procedures and standards • Demonstrated ability to work in a team environment and collaborate as an active participant with others in assisting with the delivery of care to patients • Ability to maintain and protect patient confidentiality • Ability to produce high quality work in accordance with Hospital standards  • Ability to work well under pressure • Ability to use good judgment is assessing difficult situations • Experience working in a health care environment an asset • Experience using EPIC EMR an asset Why join UHN? In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN. • Competitive offer packages • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP  https://hoopp.com/ ) • Close access to Transit and UHN shuttle service • A flexible work environment • Opportunities for development and promotions within a large organization • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.) Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration. All applications must be submitted before the posting close date. UHN uses