Administrative Functional Support Level 4

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE REQUIRED FOR START: No CLEARANCE TYPE: None TRAVEL: Yes, 10% of the Time Description At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 4  to support the Integrated Digital Systems (IDS), Navigator Life Cycle Programs and Inertial Measurement Unit / Inertial Reference Unit (IMU/IRU) operating units onsite in Woodland Hills, CA .  This is an exciting, dynamic environment at the cutting edge of business in the high technology defense industry. The individual in this role will get to work in a challenging, internal, and customer-facing role that also has a lot of delegated authority/responsibility while working with the respective Operating Unit Director and their teams. What You'll Get to Do: The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple directors, managers, employees, and priorities as required. • Coordinate internal, customer, and executive meetings, including agendas, facilities, catering, visitor logistics, meeting materials, and post-meeting follow-up. • Manage the Director(s) calendar, resolving conflicts, coordinating agendas for customer visits, and interfacing with Customer. • Coordinate visitor access, badging and receive visitors including customers and other contractors. • Coordinating receipt of customer clearances and administering customer badging process. • Arrange and maintain leadership schedules, organizational calendars and modify the Director(s) schedule and associated departmental activities. • Assist the Director(s) and team with making travel arrangements and submitting timely expense reports. • Handle confidential business matters and maintain effective and efficient organization of administrative requirements. • Draft, format, and coordinate executive correspondence, customer communications, reports, and briefing materials. • Coordinate staff meetings and leadership operating rhythms, including agendas, presentation inputs, minutes, decisions, and action-item tracking. • Use Microsoft 365 Tools to produce high-quality reports, presentations, or other documents. • Use the Northrop Grumman travel system (Concur) to arrange travel, monitor approvals, resolve issues, and submit accurate and timely expense reports. • Collaborate with other administrative assistants to ensure continuity of support, coordinate shared events, and provide backup coverage. • Support onboarding, office moves, equipment requests, facilities requests, purchase requests, and organizational changes. • Follow up on actions on behalf of the director and perform other tasks as directed   Basic Qualifications: • High school diploma or equivalent with 6+ years of relevant administrative, business operations, executive support, or related pro