Sr. Administrative Assistant

Job Description Summary The Senior Administrative Assistant provides high-impact, proactive administrative and operational support to the US Cardiovascular Metabolic General Management (CVM GM) Healthcare Delivery & Prevention and the Portfolio & Pipeline teams. The role is key in enabling strategic focus, seamless execution, and effective collaboration across a complex, fast-moving organization. This role will work onsite on the East Hanover NVS Campus in accordance with Hybrid Working guidance.   Job Description Key Responsibilities: Responsible for self-directed leadership of all administrative tasks and independent delivery of administrative services for the teams being supported. Examples include: • • Act as a trusted partner to the Healthcare Delivery & Prevention team, as well as the Portfolio & Pipeline team, managing priorities across multiple leadership agendas while representing the organization with professionalism, discretion, and sound judgment. • Responsible for proactive complex calendaring, travel management; expense and reimbursement management; and end-to-end PO processing. Complex calendaring includes the ability to anticipate the need for shifts, as well as the ability to resolve conflicts based on sound judgment • Leadership: attend specific team meetings to gain context and take proactive action to enable follow-ups.  In addition, coordinate team meetings, strategy sessions, and offsites, and ensure agendas, pre-reads, and materials are prepared, aligned, and distributed on time. • Cross-Functional Stakeholder Coordination: Serve as a central coordination point. • Operational Excellence & Ways of Working: Drive consistency and efficiency across leadership operations by improving administrative processes, tools, and ways of working. This includes the use of AI tools to help achieve these objectives • Information & Content Management: Manage executive correspondence, presentations, and documentation with high attention to detail and confidentiality. Manage knowledge management system through SharePoint, MS Teams, or other technologies. • Communications & Alignment Support: Partner with internal communications, strategy, and transformation teams to support leadership communications and key initiatives. • Compliance, Quality & Confidentiality: Ensure adherence to Novartis policies, data privacy, and compliance requirements. • Administrative Community Leadership: Collaborate with other Executive Assistants, provide backup coverage, and contribute to the admin community.   Essential Requirements: • • Education: High School Diploma is required, Associate's Degree or Bachelor’s Degree is preferred • Minimum 5+ years of administrative experience • Extensive experience supporting multiple senior leaders in a global, matrixedorganization • Proven ability to manage complexity, competing priorities, and rapid change • Strong business acumen with a proactive, solutions-oriented mindset • Exceptional organizational, communication, and stakeholder management skills • High level of discretion in handling sensitive and confidential information • Advanced proficiency with Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel, CoPilot) • Comfort working in Data, Digital, Technology, or transformation-driven environments • Must work collaboratively with other admins in order to support on site team meetings, team building, and other ad hoc project work and culture work to build on-site community Novartis Compensation Summary: The salary for this position is expected to range between $63,600.00 and $118,200.00 per year. The final salary offered is determined based on factors like, but not limited to, relevant skills and experience, and upon joining Novartis will be reviewed periodically. Novartis may