Administrative Business Partner I - Engineering, Product and Design

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About the role

About Pinterest: Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we’re on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product. Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other’s unique experiences and embrace the flexibility to do your best work. Creating a career you love? It’s Possible. At Pinterest, AI isn't just a feature, it's a powerful partner that augments our creativity and amplifies our impact, and we’re looking for candidates who are excited to be a part of that. To get a complete picture of your experience and abilities, we’ll explore your foundational skills and how you collaborate with AI. Through our interview process, what matters most is that you can always explain your approach, showing us not just what you know, but how you think. You can read more about our AI interview philosophy and how we use AI in our recruiting process here . We're seeking an Administrative Business Partner to provide support to senior leaders on our Engineering, Product and Design leadership team. In this role, you'll play a crucial part in keeping the team organized, motivated, and operating efficiently. Your responsibilities will include managing complex, global schedules, nurturing internal and external relationships, and excelling as a detail-oriented communicator. You should have a proactive approach and be capable of independently overseeing diverse tasks and demands, all while handling confidential and sensitive matters with the utmost discretion. What you’ll do: • Manage complex calendars with minimal direction; prioritize and make calendaring decisions based on business need using independent judgment. • Support leaders by helping track team OKRs, attend cross-functional meetings and escalate gaps or obstacles to ensure achievement of team goals. • Be a thought partner to the leaders by offering insights into their teams and actively seeking solutions to challenges. Assist executives with building positive relationships with their team and cross-functional partners. • Adapt swiftly to organizational changes, expansions, and onboarding of new team members, offering a platform for addressing concerns and brainstorming solutions with leaders. • Support executives with managing team meetings, draft agendas and presentation decks, track action items and take meeting notes. • Coordinate events and off-sites by researching and selecting venues and vendors, reviewing contracts, drafting and distributing event content and communications, planning all logistics, and managing budget. Work closely with the Global Events Team to facilitate large scale, global, and virtual events (e.g., all-team meetings, webinars, conferences, etc). • Take charge of the leader's employee morale, recognition and travel budgets. Coordinate domestic and international travel, hotel accommodations and transportation for the executives and their teams events as needed. What we’re looking for: • Minimum of 4 years of administrative experience, including minimum of 2 years supporting VP and Director level executives within the tech industry. • Solid track record of handling confidential information with the utmost integrity. • Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision. • Outstanding organizational skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time-sensitive environment • Proficient in tools such as Google Suite, Slack, Workday, Expensify, and Navan. • A team p

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