Jobs / United States / Harvard University
Institute Coordinator
Harvard University · 🇺🇸 Cambridge, MA, US
Sponsorship verdict
Sponsorship possible
One solid signal, not two — worth applying, and worth asking about sponsorship early.
- Employer is on a government sponsor recordThe US Department of Labor certified 123 H-1B/E-3 labor condition applications for this employer between Oct 2025 and Jun 2026 (latest Jun 2026) — the step every H-1B hire needs first. USCIS also records 73 H-1B approvals in FY2023. Source: LCA disclosure data (US Department of Labor (OFLC)).
- The posting doesn’t mention sponsorshipSilence isn’t a refusal — ask the recruiter before investing much time.
- No salary bar for this routeH-1B has no fixed salary bar: the employer must pay at least the prevailing wage for the role and area. Cap-subject employers enter a lottery weighted by wage level. Source: https://www.federalregister.gov/documents/2025/12/29/2025-23853/weighted-selection-process-for-registrants-and-petitioners-seeking-to-file-cap-subject-h-1b, rules effective 2026-02-27.
- Confirmed live todayWhen a source last listed this job as open.
US H-1B: cap-subject employers enter a lottery weighted by wage level — Level I gets 1 entry, Level IV gets 4 (DHS projected selection odds ≈15% at Level I to ≈61% at Level IV). Universities and non-profit research employers are cap-exempt. The $100,000 fee for new petitions from abroad is currently blocked by a court order (appeal pending).
A verdict summarises public evidence; it is not legal advice and never a guarantee — the employer and the immigration authority decide. Sign in to factor in where you can already work.
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Sponsor Radar — Harvard University
The US Department of Labor certified 123 H-1B/E-3 labor condition applications for this employer between Oct 2025 and Jun 2026 (latest Jun 2026) — the step every H-1B hire needs first. USCIS also records 73 H-1B approvals in FY2023. Source: LCA disclosure data (US Department of Labor (OFLC)).
Past sponsorship or register membership never guarantees sponsorship for this vacancy or for you. Full Sponsor Radar for Harvard University →
About the role
Job Summary: The Institute Coordinator (IC) provides general administrative and operational support to the Rowland Institute at Harvard and may assist or lead departmental projects and initiatives under the guidance of the Director and Executive Director. The AC also provides administrative and project support to the Director and Executive Directors. Full-time in-person presence required. Job-Specific Responsibilities: Fellowship & Researcher Recruitment Coordination • Manage Rowland Fellowship Recruitment Pipeline: Own the Rowland Fellowship recruitment cycle, including managing candidate contact databases, managing communications, posting job listings (e.g., ARIES and journal ads), and tracking applicant submissions. • Rowland Fellow Application Review & Committee Support: Serve as the central administrative point of contact for applicants. Screen incoming applications for completeness, organize candidate files, upload materials for review, and coordinate schedules for application review committees and interview panels. Run preliminary interviews for Rowland Fellow applicants. Run the first triage of Rowland Fellow applications. • Rowland Fellow Recruitment Logistics & Multi-Day Visits: Partner with leadership to design, organize, and execute multi-day candidate interview visits, including travel, daily itineraries, lodging, and hosting logistics. • Fellow’s Research Ads & Diversity Outreach: Assist Rowland Fellows with job postings for postdocs, and external undergraduate positions. Strategic Executive Support for Faculty and Executive Leadership • Correspondence & Communications: Draft, edit, and manage high-level correspondence, announcements, and administrative communications on behalf of the Directors. • Grant Support Documentation: Assist the faculty Director in preparing support letters, institutional documentation, and administrative materials required for grant applications and reporting. • Letters and References for Rowland Researchers: With the faculty Director, writing support letters for Rowland Fellows’ grant applications and faculty positions. Assisting the faculty Director in writing recommendation letters for all researchers at the Institute. • Executive Calendar & Strategic Coordination: Oversee the Faculty Director’s complex and high-volume calendar, strategically prioritizing competing demands, coordinating senior-level engagements, and ensuring the Director is fully prepared with timely agendas, briefing materials, and relevant context for each meeting. Community Engagement, Events & Convening Strategy • Institute Community Building: Lead the planning and execution of recurring programs and gatherings that strengthen relationships, foster collaboration, and create a welcoming and connected Institute community. • Weekly Meetings, Talks & Social Programming: Oversee weekly Institute lunches, scientific talks, and social gatherings, partnering with Faculty and Executive Directors to shape programming, identify and coordinate speakers, and foster intellectual exchange and community engagement. • Strategic Event Planning & Execution: Direct the development and delivery of special events, annual gatherings, symposia, and Scientific Advisory Board meetings, including agenda development, stakeholder coordination, budget oversight, vendor management, and end-to-end event logistics. • Guest and Visitor Experience: Manage the full experience for visiting speakers, researchers, and guests, coordinating travel, accommodations, transportation, schedules, and on-site support to ensure seamless visits. • Hospitality, Vendor & Budget Management: Oversee catering and hospitality operations, including vendor selection, contract and budget management, ordering, delivery coordination, and event setup and breakdow