Jobs / United States / Harvard University
Appointments Coordinator
Harvard University · 🇺🇸 Cambridge, MA, US
Sponsorship verdict
Sponsorship possible
One solid signal, not two — worth applying, and worth asking about sponsorship early.
- Employer is on a government sponsor recordThe US Department of Labor certified 123 H-1B/E-3 labor condition applications for this employer between Oct 2025 and Jun 2026 (latest Jun 2026) — the step every H-1B hire needs first. USCIS also records 73 H-1B approvals in FY2023. Source: LCA disclosure data (US Department of Labor (OFLC)).
- The posting doesn’t mention sponsorshipSilence isn’t a refusal — ask the recruiter before investing much time.
- No salary bar for this routeH-1B has no fixed salary bar: the employer must pay at least the prevailing wage for the role and area. Cap-subject employers enter a lottery weighted by wage level. Source: https://www.federalregister.gov/documents/2025/12/29/2025-23853/weighted-selection-process-for-registrants-and-petitioners-seeking-to-file-cap-subject-h-1b, rules effective 2026-02-27.
- Confirmed live todayWhen a source last listed this job as open.
US H-1B: cap-subject employers enter a lottery weighted by wage level — Level I gets 1 entry, Level IV gets 4 (DHS projected selection odds ≈15% at Level I to ≈61% at Level IV). Universities and non-profit research employers are cap-exempt. The $100,000 fee for new petitions from abroad is currently blocked by a court order (appeal pending).
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Sponsor Radar — Harvard University
The US Department of Labor certified 123 H-1B/E-3 labor condition applications for this employer between Oct 2025 and Jun 2026 (latest Jun 2026) — the step every H-1B hire needs first. USCIS also records 73 H-1B approvals in FY2023. Source: LCA disclosure data (US Department of Labor (OFLC)).
Past sponsorship or register membership never guarantees sponsorship for this vacancy or for you. Full Sponsor Radar for Harvard University →
About the role
Job Summary: The Appointments Coordinators are jointly responsible for processing, updating, and managing the approximately 1200 Teaching Fellow and Teaching Assistant appointments in FAS each term. Responsibilities will be divided between the two Coordinators by FAS academic department. Job-Specific Responsibilities: • Submitting TF/TA Aurora actions: The Coordinator will collect hiring information from departments, reach out to prospective hirees, and submit appointment actions in Aurora. The Coordinator will also submit appointment changes as necessary when circumstances change. The Coordinator will be expected to work independently and to collaborate closely with department staff and faculty as necessary to ensure timely appointment processing • Reviewing TF/TA Aurora actions: The Coordinator will review TF/TA appointments from the School of Engineering and Applied Sciences for compliance with laws and FAS and University policies • Serving as a point of contact: The Coordinator will be the initial point of contact on all questions related to Instructional Support for staff and TF/TAs. Subjects include appointment and appointment processing, payroll, and section allocations. • Managing information: As the primary point of contact, the Coordinators will be primarily responsible for communicating and explaining FAS practices and policies regarding instructional support. They will also be primarily responsible for tracking appointment information and updating departments regularly on expectations for payroll and other administrative requirements. • Managing processes: The Coordinators will be responsible for maintaining and suggesting improvements to complex administrative processes. • Checking budgets: The Coordinators will regularly check Instructional Support spending—including spending on CA salaries--and communicate with departments spending inappropriately. • Serves as principal administrative contact and is the primary source of information for the Classroom to Table (C2T) faculty/student meal program. Advises faculty, students, and staff on regulations and policies. Maintains the C2T online presence, including updating the sign-up form and website announcements. • Serves as principal administrative contact and is the primary source of information for the Classroom to Table (C2T) faculty/student meal program. Advises faculty, students, and staff on regulations and policies. Maintains the C2T online presence, including updating the sign-up form and website announcements. Basic Qualifications: Three years administrative experience. Additional Qualifications and Skills: • Bachelor's degree preferred. • Strong attention to detail with experience in data entry, administrative processing, or related operational support. • Proven ability to manage multiple competing priorities in a fast-paced environment. • Demonstrated discretion and sound judgment in handling confidential and sensitive information. • Experience collecting, organizing, and managing information from multiple sources. • Appointment End Date: • Standard Hours/Schedule: 35 hours per week • Compensation Range/Rate (including Shift Differential if applicable): • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position • Pre-Employment Screening: Identity • Other Information: The work schedule and location will be set by the department at its discretion and based upon operational needs and objectives and consistent with College Policy, which requires 5 days on-site in Cambridge, MA during term time (first day of classes through commencement), with the exception of winter break in December, spring break in March, and the summer months when students are away from campus, where staff is expected be on