Workplace Experience Specialist

Warning: Fraudulent Job Adverts Beware of fraudulent activities claiming to represent Insurify. We are not associated with any entities soliciting personal information or payment. The safety of our job seekers is a top priority, and we actively work to prevent such incidents. Insurify will never request sensitive information or payment during the hiring process. Be cautious of text-only interviews, interviews conducted through Microsoft Teams, or suspicious offer letters. Why us? Insurify is one of America’s fastest-growing MIT FinTech startups and has been recognized as one of Inc. 5,000’s fastest-growing private companies in America in 2025, 2024, 2023, 2022 and 2021, Forbes Fintech 50 List for 2023, 2022, and 2021, Forbes Next Billion Dollar Startups of 2022 global and Top 100 InsurTech company. We’re changing the way millions of people compare, buy and manage insurance with artificial intelligence, technology, and superior product design. Our company vision is to be recognized as the preeminent and most trusted digital agent for insurance comparison, purchase, and management. Our team is critical to achieving our vision and fostering the right culture is essential to our team’s success. Join us if you like • $1.3 Trillion market opportunity • MIT alumni founders • Female-led startup • $130M total funding • Strong leadership team with experience from many successful startups around the world Are you passionate about creating a workplace that feels welcoming, energizing, and connected? We’re looking for a Workplace Specialist who is a strong operator and experience builder. This role is key to making our Cambridge office a place where people love to work — clean, functional, and buzzing with positive energy. You'll be the go-to person for all things workplace-related: designing and executing events, creating and scaling processes, and bringing structure to both physical and operational environments. If you’re a strong project manager and are able to collaborate seamlessly across an organization, we’d love to meet you. This is an in-office position based out of our Cambridge, MA office. How you will make an impact Facilities & Office Operations • Own and continuously improve the day-to-day operations of our workplace — keeping the space running like a well-oiled machine: clean, organized, and fully stocked. • Manage vendor partnerships across cleaning, maintenance, food, furniture, and more, ensuring high standards and reliable service. • Manage and continuously improve our scale system for supplies, equipment, office access (badges & parking), and mail to support a seamless employee experience. • Shape a workplace environment that reflects our brand and commitment to excellence, proactively identifying opportunities to elevate how the space functions and feels. Employee Experience & Events • Be the main point of contact for all office-related needs including new joiner experience. • Plan and execute engaging events that bring teams together, creating shared moments that scale globally. • Help us create a warm, welcoming atmosphere that people look forward to being part of. Travel & Hospitality • Own and continuously improve travel coordination for visiting team members and large group events, creating efficient, well-organized, and high-quality experiences. • Make every visit to Cambridge smooth and memorable. Health, Safety & Compliance • Champion safety by developing and owning emergency plans. • Ensure our workplace meets health and accessibility standards. • Conduct regular checks to keep the office safe and up to code. Sustainability & Innovation • Lead green initiatives (recycling, energy-saving ideas, etc.). • Help us adopt new tools and tech that make the office smarter and more efficient.