Paralegal – Legal Operations

We are seeking an experienced Paralegal / Legal Operations Manager to join our Legal Department and provide broad-based legal and operational support to the General Counsel and the Company’s business operations. The ideal candidate will have at least 5 years of paralegal experience , a bachelor’s degree, excellent organizational skills, and outstanding oral and written communication abilities. The Paralegal / Legal Operations Manager will support a wide range of legal matters, including contract review and management, employment and employee matters, insurance matters, litigation, and general legal department operations. The position will also play an important role in improving the efficiency, organization, technology, and processes of the Legal Department. Experience working in a professional services environment, particularly with an architecture, engineering, construction, or related firm, is highly desirable. The successful candidate will be comfortable working independently, managing multiple priorities and deadlines, exercising sound judgment with confidential information, and working collaboratively with attorneys, executives, managers, and employees throughout the Company. Key Responsibilities Contract Management and Review • Assist with the review, organization, processing, and administration of contracts, including client, vendor, consultant, subcontractor, and other business agreements. • Identify and track key contractual provisions, obligations, deadlines, insurance requirements, indemnification provisions, limitations of liability, and other risk-allocation provisions. • Coordinate contract review and approval processes with business personnel and the Legal Department. • Maintain accurate and organized electronic contract files and records. • Assist with contract negotiations and follow-up communications as directed by the General Counsel. • Monitor contractual obligations, renewals, expirations, and other important dates. Legal Operations • Assist the General Counsel in developing, implementing, and improving Legal Department processes, procedures, systems, and workflows. • Manage and maintain the Company’s contract management and legal document management systems. • Administer contract intake, routing, approval, execution, storage, and reporting processes. • Develop and maintain legal department calendars, trackers, dashboards, and reports. • Identify opportunities to improve efficiency through technology, automation, and standardized workflows. • Assist with the implementation and responsible use of AI-assisted and agentic processes to improve legal and business workflows. • Establish and maintain organized electronic filing and document-retention practices. • Coordinate with Information Technology and other departments on legal technology and systems as appropriate. • Track legal department matters, deadlines, outside counsel activity, and other operational metrics. • Assist with budgeting, invoice review, and administrative coordination relating to outside counsel and other legal service providers. Employment and Employee Matters • Assist the Legal Department and Human Resources with employee-related legal matters and documentation. • Support preparation, review, and maintenance of employment agreements, policies, notices, and other employment-related documents. • Assist with responding to employee inquiries and coordinating with Human Resources and management on employment matters. • Maintain confidentiality of sensitive employee and personnel information. Insurance Matters • Assist with the administration and management of the Company’s insurance program. • Coordinate with insurance brokers, carriers, attorneys, and internal personnel regarding claims, certificates of insurance, renew