Administrative Assistant

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time. Position: Administrative Assistant to the IT AVP Location: TBD Employment Type: Full-Time Reports to: IT AVP   Job Summary The Administrative Assistant to the IT AVP provides comprehensive administrative support, ensuring the smooth and efficient operation of the executive’s office. This role requires excellent organizational skills, proactive problem-solving, and the ability to handle confidential information with discretion. The ideal candidate will thrive in a fast-paced IT environment and possess strong communication and multitasking abilities.   Key Responsibilities • Administrative Support : • Manage the AVP’s calendar, including scheduling meetings, appointments, and travel arrangements. • Screen and prioritize emails, calls, and other correspondence. • Prepare agendas, take detailed meeting minutes, and follow up on action items. • Office Coordination : • Organize and maintain files, documents, and records (both digital and physical). • Coordinate internal and external meetings, including logistics, room bookings, and catering arrangements. • Serve as the point of contact between the AVP and other stakeholders, including senior management, clients, and external partners. • Communication and Reporting: • Draft, proofread, and edit correspondence, reports, presentations, and other documents. • Coordinate and track project timelines, KPIs, and deliverables. • Assist with compiling data and preparing presentations for executive-level meetings. • Track and report on training, timesheets and follow up to closure. • IT Department Liaison: • Support IT-specific processes, such as software license renewals, technology procurements, and vendor communications. • Coordinate and organize IT team events, training, and team-building activities. • undefined • Special Projects: • Assist with strategic initiatives, including research and preparation of materials. • Coordination of internal communications & organizational newsletter materials. • Manage ad hoc projects as directed by the AVP. • undefined • Travel and Expense Management: • Handle travel logistics, including flight bookings, accommodations, and itineraries. • Process and reconcile expense reports in a timely manner. Qualifications Required: • Proven experience as an administrative assistant or executive assistant, preferably in IT or a technology-driven organization. • Proficiency in office software and presentations, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Microsoft Teams). • Strong organizational and time management skills, with exceptional attention to detail. • Ability to handle multiple priorities and work independently in a fast-paced environment. • Excellent written and verbal communication skills. Preferred: • Familiarity with IT terminology and processes. • Experience in handling confidential information with professionalism. • Bachelor’s degree in business administration, IT, or a related field. Key Competencies • Proactive Problem-Solving: Ability to anticipate needs and address challenges before they arise. • Adaptability: Comfortable working in a dynamic and evolving IT environment. • Team Collaboration: Strong interpersonal skills and the ability to build relationships across teams and support needs for the overall organization. •