Creative Operations Manager

About Toptal Toptal is a global network of top talent in business, design, and technology that enables companies to scale their teams, on-demand. With $200+ million in annual revenue and team members based around the globe , Toptal is the world’s largest fully remote workforce . We take the best elements of virtual teams and combine them with a support structure that encourages innovation, social interaction, and fun. We see no borders, move at a fast pace, and are never afraid to break the mold. Job Summary: We are looking for an organized, adaptable, and proactive Creative Operations Manager to join our dynamic Creative Team. Reporting to the Director of Creative Operations, you will own the operational side of the creative process from intake through delivery, partnering closely with Creative Leads and cross-functional stakeholders to ensure projects are well-defined, appropriately prioritized, and delivered on time and aligned with brief. This is a fast-paced environment where priorities can shift quickly. The ideal candidate is a confident problem solver and strong collaborator who can bring structure to complexity, anticipate challenges, and create clarity across multiple projects and stakeholders. You will also play an important role in identifying opportunities to improve workflows and create more efficient ways of working for the Creative Team. You will provide regular visibility into project health, including work that is missing critical information, behind schedule, at risk, or otherwise impacted, and proactively work with the team to address issues before they become blockers. This is a remote position, but candidates must work within one hour of Eastern Time (US). We do not offer visa sponsorship or assistance. Resumes and communication must be submitted in English. Responsibilities: The following information is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all duties, responsibilities, or required skills. • Serve as a primary operations partner for complex creative projects, including advertising campaigns, video, podcasts, social, and other creative initiatives across channels. • Own project planning and execution from intake through final delivery, developing project plans, roadmaps, timelines, and milestones while maintaining accurate project information and status within project management tools. • Review incoming creative briefs and partner with the Director of Creative Operations to manage the Creative Team’s weekly intake process, ensuring projects are clearly defined, appropriately scoped, prioritized, and ready for the Creative Team before kickoff. Identify and resolve gaps or questions early while helping evaluate timelines, team capacity, and appropriate project assignments. • Partner with Creative Leads and cross-functional stakeholders to balance needs, business priorities, resources, and deadlines, while proactively identifying and resolving risks, capacity constraints, dependencies, and potential timeline impacts. • Facilitate project kickoffs and weekly status meetings, ensuring deliverables, owners, timelines, decisions, and next steps are clearly documented and communicated. • Provide regular project updates and reporting to maintain visibility into priorities, project health, as well as overdue, at-risk, blocked, or otherwise impacted work. • Escalate complex or high-impact issues to the Director of Creative Operations with clear context and recommended solutions. • Proactively identify risks, capacity constraints, dependencies, and potential timeline impacts, and develop solutions to keep projects on track. • Identify opportunities to streamline workflows, improve processes, and increase operational effi