Sr Buyer - Purchasing

The Senior Buyer is responsible for supporting daily procurement operations for a luxury integrated resort environment by managing high-volume purchasing activities, vendor communications, and supply chain coordination. This position serves as a critical liaison between operating departments, suppliers, warehouse operations, sourcing, receiving, and finance to ensure uninterrupted service levels across hotel, food & beverage, casino, retail, entertainment, and support operations. The role manages an average workload of 50–300 purchase orders daily, oversees 50+ vendor-related communications per day, and proactively resolves shortages, backorders, pricing discrepancies, and open purchase order issues to maintain operational continuity. Key Responsibilities Purchase Order Management • Create, process, modify, and expedite 50–300 purchase orders daily across multiple operational categories. • Review requisitions for accuracy, completeness, budget compliance, and proper sourcing. • Monitor order status from creation through receipt and invoice reconciliation. • Ensure timely delivery of products and services required for resort operations. • Maintain purchasing records and documentation in accordance with company policies. Vendor Management & Communications • Manage daily email and phone communications with vendors, suppliers, distributors, and internal stakeholders. • Follow up on open orders, shipment delays, shortages, substitutions, and damaged deliveries. • Coordinate with vendors to resolve supply chain disruptions and maintain service continuity. • Establish and maintain strong supplier relationships while ensuring contractual and service-level expectations are met. • Escalate critical supply issues impacting operations and recommend alternative solutions. Open PO & Shortage Resolution • Review and manage open purchase orders to ensure timely fulfillment. • Investigate outstanding receipts, partial deliveries, and backordered items. • Work closely with warehouse, receiving, and operating departments to validate shortages and delivery variances. • Coordinate expedited shipments and alternative sourcing options when necessary. • Maintain accurate open PO reporting and provide status updates to department stakeholders. Price Variance & Data Maintenance • Research and update product pricing within procurement systems. • Validate invoice pricing against contracted agreements, bid pricing, and approved quotes. • Investigate and resolve price variances, unit-of-measure discrepancies, and supplier billing exceptions. • Maintain accurate item master data, lead times, supplier information, and purchasing parameters. • Support cost control initiatives through pricing analysis and market comparisons. Sourcing & Procurement Support • Partner with Strategic Sourcing teams to identify sourcing opportunities and supplier alternatives. • Assist with quote gathering, supplier evaluations, contract implementation, and vendor onboarding activities. • Provide data and reporting to support negotiations and sourcing initiatives. • Participate in product conversions and supplier transition projects to achieve operational savings and efficiency improvements. Cross-Functional Collaboration • Collaborate with Food & Beverage, Hotel Operations, Retail, Entertainment, Engineering, Housekeeping, Warehouse, Receiving, Finance, and other operating departments. • Communicate order status, delivery schedules, substitutions, and potential supply risks. • Support emergency operational requirements and urgent procurement requests. • Provide exceptional customer service while balancing competing operational priorities. • Functional guidance, training, operational oversight to Buyers. Reporting & Analytics • Generate and maintain