Coordinator for Academic Programs

Reporting to the Associate Dean for Academic Programs, the Coordinator for Academic Programs provides high-level administrative, programmatic, and project coordination support for the Academic Programs Office. The position manages complex and confidential administrative responsibilities while coordinating academic initiatives and cross-functional projects that advance Radcliffe’s mission and strategic priorities. Working in an environment with multiple and competing priorities, the Coordinator anticipates needs, organizes information, monitors deadlines, supports decision-making, and facilitates communication among faculty, students, staff, Institute offices, and University partners. The position requires strong judgment, organization, attention to detail, discretion, and the ability to move projects forward collaboratively. Job-Specific Responsibilities: Administrative Support — Approximately 50% • Provides comprehensive administrative support to the Associate Dean for Academic Programs, including calendar management, meeting coordination, travel arrangements, preparation of briefing materials, and follow-up on commitments. • Coordinates meetings and activities for faculty advisory councils, working groups, student engagement groups, and other academic committees; prepares agendas and materials, records minutes, and tracks follow-up items. • Serves as a key point of contact for the Academic Programs Office and supports effective communication among faculty, students, staff, Institute offices, and University partners. • Maintains office systems, records, calendars, faculty appointment information, shared files, and the Academic Programs Office SharePoint site. • Supports routine financial and administrative operations, including expense reporting, purchasing card transactions, budget monitoring,  and reconciliation of assigned accounts. • Drafts correspondence, memoranda, reports, presentations, and other materials; handles confidential information with discretion and performs related administrative duties as assigned. Project and Program Coordination — Approximately 50% • Supports the Associate Dean and program directors in planning and coordinating academic priorities, strategic initiatives, and cross-programmatic projects. • Organizes and maintains project plans, timelines, deliverables, action-item trackers, and other tools to support the successful completion of assigned initiatives. • Coordinates projects and workflows across academic departments, programs, Institute offices, and University partners, ensuring that information, decisions, and materials move forward in a timely manner. • Monitors project progress, deadlines, dependencies, risks, resource needs, and outstanding issues; provides updates and identifies matters requiring attention or escalation. • Supports annual and multi-year planning, faculty engagement efforts, student engagement initiatives, evaluations, and reporting by gathering information, conducting research, and preparing analyses, briefings, and recommendations. • Assists with project and program communications, assessment, documentation, and continuous improvement related to Academic Programs Office initiatives. Supervisory Responsibilities: N/A Working Conditions: • Work is performed primarily in a professional academic and administrative office environment, with regular interaction with faculty, students, staff, senior leaders, Institute offices, and University partners. • The position operates in a high-profile, collaborative, and deadline-driven setting with multiple and competing priorities. • The work environment includes frequent meetings, ongoing communication, interruptions, and the need to handle confidential information with discretion and sound judgment. • Occasional wor