Development Coordinator, Principal Gifts

The Development Coordinator is an integral member of the Faculty of Arts and Sciences (FAS) development team. This full-time non-exempt position provides high-level strategic, operational, and administrative support to an Executive Director of Principal Gifts to advance the philanthropic mission of the Faculty of Arts and Sciences. Job-Specific Responsibilities: Prospect and Relationship Management Support • Oversee prospect activity support from preparation through follow-up, including drafting outreach, correspondence, briefing materials, reports, meeting notes, and action plans. • Track donor interactions, gift conversations, solicitation strategies, stewardship opportunities, and follow-up commitments. • Prepare talking points, donor strategies, relationship summaries, and recommended next steps. • Partner with Research and other colleagues to assess University affiliations, giving history, external philanthropy, recent activity, and relevant institutional priorities. • Ensure donor and prospect information is accurately and promptly recorded in the alumni and donor database. Meeting, Proposal, and Workflow Support • Coordinate proposals, donor briefings, planning meetings, correspondence, and other requests for the fundraiser. • Prepare a high volume of high-quality briefings for domestic and international travel and meetings with the President, Deans, Provost, faculty, and other University leaders. • Coordinate meeting objectives, participants, logistics, materials, and follow-up responsibilities with internal stakeholders. • Serve as a strategic thought partner by helping the fundraiser assess priorities, anticipate needs, and determine next steps. • Monitor the fundraiser’s schedule, deadlines, correspondence, and competing priorities; draft or coordinate responses as appropriate. • Help ensure timely communication with internal and external constituents and communicate the fundraiser’s availability, priorities, and bandwidth when needed. Travel and Follow-Up • Coordinate travel preparation, including donor research, briefing materials, meeting logistics, talking points, and follow-up plans. • Serve as a point of contact for troubleshooting and time-sensitive issues during travel. • Coordinate post-travel activities, including debriefs, thank-you notes, follow-up correspondence, database updates, expense reports, and additional stewardship or solicitation actions. • Partner with the Development Assistant and other colleagues to ensure timely completion of post-travel responsibilities. Gift and Database Administration • Develop proficiency in the alumni and donor database to research prospects, organize information, produce reports, and maintain accurate records. • Process and route complex, high-level gifts and pledges through appropriate channels. • Notify fundraisers when gifts or pledges are completed and coordinate with colleagues to support accurate acknowledgment and stewardship. • Collaborate with Development Assistant to ensure donor, prospect, meeting, gift, pledge, and follow-up information is entered accurately and promptly. Collaboration and Service • Provide responsive, professional service to donors, alumni, faculty, senior administrators, and development colleagues, including support related to gift logistics, meetings, and events. • Collaborate with colleagues in Research, Donor Relations, Events, Gift Administration, Communications, and other areas to advance fundraising priorities. • Serve as a resource regarding relevant policies, protocols, and procedures. • Build effective working relationships across Alumni Affairs and Development and contribute to departmental and team goals. • Participate actively in team and staff meetings, identify process improvements, and perform oth