Administrative Assistant I

Union: Non-Union New or Replacement Position: Replacement Number of vacancies: 1 Site:  Toronto Western Hospital Department:  Krembil Brain Institute - Neurology OP Reports to:  Manager Salary: $23.66 to $29.57 per hour Hours:  37.5 hours per week  Shifts: Mon-Fri 0900-17:00 Status: Permanent Full-Time Closing Date:   November 19, 2026 Position Summary The Medical Administrative Assistant I utilizes knowledge of medical terminology and exercises  judgment or decision-making to provide secretarial and clerical services, in support of professional/medical personnel, including:  providing word processing/typing services for assigned personnel; performing reception responsibilities; maintaining written and/or electronic calendar/schedules; administering and monitoring billing procedures and budgeting records; providing support with small and/or informal meetings/events; maintaining and modifying confidential medical electronic/paper filing/retrieval methods, systems, and/or formats; providing functional supervision to lower classified clerical position(s); ensuring the efficient operation of the office; performing other related clerical activities; performing cross-functional responsibilities, as assigned; performing other duties consistent with the job classification, as required. Duties • Performing reception responsibilities  • Providing clerical support  • Triaging referrals (as required) • Organizing and maintaining patient charts, electronic and paper information filing systems  • Performing patient administration functions including scheduling and coordinating appointments/meetings/events  • Maintaining written and/or electronic calendar/schedules, etc • Coordinating unit administrative functions  • Ensuring the efficient operation of the unit, within the scope of authority  • Maintaining billing records • Performing other duties consistent with the job classification, as required    • Completion of Grade XII  • Completion of a recognized post-secondary office administration program at the certificate level or equivalent preferred  • Two (2) year related clerical experience required  • Previous on-the-job word processing and spreadsheet experience required; experience working in an Microsoft Office software environment   • Experience working in a health care environment   • General knowledge of office practices, processes and procedures  • Knowledge of medical terminology   • Knowledge of Emergency Assistance Codes  • Excellent organizational, time management and prioritization skills  • Very good interpersonal and customer service skills  • Good data entry/keyboarding skills  • Good verbal and written communication skills  • Good problem solving skills  • Ability to produce high quality work in accordance with Hospital standards  • Ability to work effectively and safely when dealing with stressful situations  In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.  • Competitive offer packages   • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/ )  • Close access to Transit and UHN shuttle service  • A flexible work environment   • Opportunities for development and promotions within a large organization  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)  Current UHN employees must have successfully completed their probationary period, have