Administrative Assistant II - CIPP

Union: Non-Union Number of Vacancies: 1 New or Replacement: Replacement Site: Toronto Western Hospital Department: Comprehensive Integrated Pain Program (CIPP) Reports to: Manager Salary Range: $26.14 to $32.67 per hour Hours:  37.5 hours per week Shifts:  Monday - Friday (0800 - 1600) Status:  Permanent Full-Time Closing Date:  November 12, 2026 Position Summary The GENERAL ADMINISTRATIVE ASSISTANT II exercises judgment and independence in the performance of secretarial activities. Duties • Utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel • Performing reception responsibilities • Maintaining written and/or electronic calendar/schedule • Administering and monitoring billing procedures and departmental budgeting records • Ensuring efficient operation of the office, within the scope of authority • Modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats • providing functional supervision to lower classified clerical position(s) • performing clerical support functions • performing cross-functional responsibilities, as required • performing other duties consistent with the job classification, as assigned • Completion of Grade XII or recognized equivalent • Completion of a post- secondary office administration  program at the diploma level or equivalent • Three (3) years related administrative support experience • Previous on-the-job computer/word-processing, database and spreadsheet software experience ; experience in a Microsoft Office environment preferred • Previous supervisory experience preferred • Experience working in a health care environment an asset • Very good organizational and time management skills • Very good interpersonal and customer service skills • Very good verbal and written communications skills • Good knowledge of health care, organizational/office practices, procedures and standards • Ability to produce high quality work in accordance with Hospital standards • Ability to maintain confidentiality • Ability to work well under pressure and  use good judgment in assessing difficult situations • Knowledge of medical terminology an asset Why join UHN? In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.  • Competitive offer packages   • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP  https://hoopp.com/ )  • Close access to Transit and UHN shuttle service  • A flexible work environment   • Opportunities for development and promotions within a large organization  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)  Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.  All applications must be submitted before the posting close date. UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position. Please be advised that a Criminal Record Check may be requi